Your first-trip checklist

Add a car, add a driver, then book and dispatch your first trip. Three quick steps and you're live.

The Destination Tools dashboard showing bookings, revenue and monthly usage. — Your dashboard — bookings, revenue, trips awaiting a driver and your monthly booking usage at a glance.

1. Add a car

Start with a vehicle, because the car carries the price. Open Cars and add your first one — a Mercedes S-Class, say — with its capacity, luggage limits and rates. Every distance-priced trip and quote then works its own fare out from the car you choose. Full walkthrough: Add a car.

Where to find it

Dashboard → Cars → Add car

2. Add a driver

Next, add a driver so there's someone to assign — name, phone, email and a photo. Only active drivers show in the assignment picker, and you can link a driver such as James Kelly to the vehicles he's cleared to drive. See Add a driver.

Where to find it

Dashboard → Drivers → Add driver

3. Book the trip

Now create the trip itself: Trips → New trip. Enter the customer, the pickup and drop-off (pick each address from the suggestions so the distance calculates), the date, passenger count and the vehicle. Add a flight number for an airport run and any notes for the driver. Full guide: Create a trip and Airport transfers.

Tip. Do the three steps in order — car, driver, trip. The trip form asks for a vehicle to price the job and a driver to assign, so having both ready means the whole booking slots together in one pass.

4. Dispatch it

With a car, a driver and a trip in place, open the dispatch board, drag the trip onto your driver, and send them the job by their secure trip link, SMS or Telegram. The driver opens a run sheet — pickup, drop-off, passenger, timing — and you follow the trip live from en route to completed. See Assign a driver.

After the trip

When the passenger is dropped and the trip is completed, turn it into an invoice and get paid: Invoice a trip. For anything bigger than a point-to-point, send a quote first — an accepted quote converts straight to an invoice.

Still need help?

Can't find what you're looking for? Send our support team a message and we'll reply by email.