Invoice a trip

Once a trip is done — or before it, for a deposit — turn it into an invoice your customer can pay.

Invoice history showing invoices with number, date, total, paid status and actions. — Invoice history — totals paid and outstanding at the top, then every invoice with its status and quick actions to view, email or download.

Create the invoice

Open the trip and choose Invoice, or start a new invoice from Invoices and add trips to it. Each trip becomes a line item with its price; you can add your own line items too, for waiting time, tolls or extra stops. We generate an invoice number automatically.

Where to find it

Trips → open a trip → Invoice

Add VAT if you charge it

If you've set up VAT, it's applied to the invoice and shown as its own line, so the customer sees the net amount, the tax and the total clearly.

Where to find it

Settings → VAT & tax

Send and get paid

Email the invoice as a branded PDF. If you've connected Stripe or Revolut, the customer can pay by card from the invoice; otherwise you can record a payment yourself when cash or a bank transfer comes in. The invoice status moves from unpaid to paid as money arrives.

Tip. Taking a deposit? Invoice part of the value now and send a balance payment link closer to the trip.

Keeping records

Every invoice is stored against the customer and can be re-downloaded as a PDF at any time, so your accounts — and your accountant — always have a copy. See Invoice PDFs & receipts.

Still need help?

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