Vehicle pricing & per-km rates
Price each vehicle once and every distance-based trip and quote works itself out — no calculator, no guesswork on a busy morning.
Automatic or manual pricing
Open a vehicle from Vehicles and set its pricing mode. Automatic gives an instant quote and lets customers book online straight away; Manual turns the vehicle into a quote-request only — ideal for a wedding car or a bespoke day rate where you'd rather price each job by hand. Most operators run their everyday saloons and vans as automatic.
Where to find it
Dashboard → Vehicles → edit a vehicle → Pricing ModeBase pricing
Set the initial cost — the starting price for putting this vehicle on the road — and the km included in initial cost, the distance already covered by that starting price. For a Mercedes S-Class you might set an initial cost of €60 with the first 30 km included, so short city hops carry a sensible minimum and only longer runs add distance on top.
Where to find it
Edit vehicle → Base Pricing → Initial Cost & KM IncludedCharging for distance
Beyond the included distance, the trip is charged per kilometre. Set a single per-km rate for straightforward pricing, or switch on distance tiers to charge less per kilometre as a journey gets longer — see Tiered distance pricing. The calculated fare is rounded up to the nearest €5, so quotes always come out to a clean figure.
Where to find it
Edit vehicle → Distance-Based PricingOne change, every quote
Because pricing belongs to the vehicle, a single edit flows through to every future trip and quote that uses that car — there's nothing to update job by job. When your fuel or wage costs move, adjust the rate once and you're covered. Distance for pricing comes from the pickup and drop-off addresses you set on the trip.
Still need help?
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